Job details

Personal Assistant

Company details

Toyota Belgium NV in Zaventem is part of the Inchcape Group (www.inchcape.com), worldwide leader in automotive distribution and retail. Toyota Belgium NV is the official distributor of Toyota and Lexus vehicles, spare parts and accessories for Belgium and the Grand Duchy of Luxembourg.

For our Managing Director, we are looking for a (m/f)

Personal Assistant

Function

Below you can find a task overview (non-exhaustive):

  • You manage the Managing Director’s calendar and assist him in planning and organizing meetings and events.
  • You answer general questions, refer routine matters to appropriate parties and do a follow up. You take initiative to resolve issues within specified policies and guidelines and escalate if necessary.
  • You assist the Managing Director in preparing for trips as well as large events.
  • You submit invoices and follow-up with the internal finance team.
  • You provide analytical support on special projects, compile data, and prepare reports.
  • You handle sensitive and confidential matters and materials with care.
  • You support the management team in the creation of internal communication.

Profile

  • You have at least 10 years’ experience in an administrative role, of which a minimum of 2 years in supporting Director Level or above.
  • You have an excellent performance track record.
  • You have experience in planning meetings and organizing travel.
  • You take initiative, can handle a full desk with ease and thrive in a busy environment.
  • You are a dedicated professional with excellent communication skills.
  • You are an expert in Microsoft Office: Outlook, Word, Excel and PowerPoint.
  • You are fluent in Dutch, French and English.

Offer

  • The opportunity to work for a strong automotive brand that is known for its hybrid technology.
  • A challenging job in a company that is part of a larger international organisation.
  • A competitive salary with interesting extra-legal benefits.

  • Placed on:Thu 25 July 2019
  • Location: Zaventem
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